PDF Files And Passwords
PDF is the most popular format for downloading reports, ebooks and various document files in a cross-platform manner. One of the benefits of the filetype are the granular security settings it lets you set for your documents. In this post you’ll find an overview of these features.
What does security mean here? Generally there are three types of document security (at least as far as PDFs are concerned) - author verification, access control and copying settings. Lets look at all three in turn.
First, PDF supports digital signatures that let you verify that the document was created by who you think it was. This is immensely useful when dealing with important documents and sensitive data. The signature doesn’t restrict the viewers ability to interact with the file - it only lets them ensure they’ve got the real thing. However, this type of security is rarely used by the average user.
Access control means specifying who is allowed to open the document, how many times a .pdf can be opened, and so on. This feature can be pretty restrictive - for example, a document that is protected by a password can’t be easily converted to Word. For access control, there are passwords and certificates. A password can either be used to restrict editing, or both editing and viewing. Certificates serve the same ends, but instead of a password that must be remembered there is a certificate file that the user employs for authorization.
The third and final type of PDF security features is copying permissions. These determine which parts, if any, you can print, copy or extract from the PDF. For example, you could create a document that can be viewed by anyone (no password), but that is protected from plagiarists and thieves by a setting that forbids the extraction of text and images. However, note that a decent free PDF to Word converter might be able to convert the document anyway. The protection is a bit exaggerated in any case because anything that can be viewed on the screen can (by design) be “copied” with a simple screenshot and some OCR tools.
Overall PDF is a very secure document format, but be careful about what security features you pick for your files - some protection types may be an overkill and inconvevience to the end user, while other’s may offer only an illusion of safety.